ToolsTrax gives your company real-time visibility over every tool, machine, and piece of equipment — with smart locker control, photo return workflows, and a mobile app your workers will actually use.
From label to checkout to return — ToolsTrax covers the full tool lifecycle with no paper, no keys, no guesswork.
Apply durable QR labels (AAA000001 format) to every tool, machine, and piece of equipment. One scan identifies any tool instantly — no manual lookup, no spreadsheets.
Worker scans the QR code → app confirms their permission → the smart locker door opens automatically. No supervisor needed, no keys to lose. Everything is logged in real time.
Worker scans on return → takes photos of the tool → short video of the machine running → condition is logged automatically. Damage is flagged instantly with photo evidence.
ToolsTrax is the only platform that combines smart locker control, video returns, and built-in rental — in one mobile-first system.
App opens the right locker door automatically when checkout is approved. No keys, no supervisors needed. Works with any networked locker system.
Every tool gets a unique QR label in AAA000001 format. Scan to check out, return, or report damage. Works offline — syncs when back online.
Workers photograph tools on return and record a short video of machines running. Missing parts and damage are flagged instantly with timestamped evidence.
Track complete sets — ratchet sets, screwdriver sets — as a single unit. Get alerted immediately if any individual piece goes missing from a set.
See every tool, who has it, since when, and when it's due back — live. Utilization rates, overdue alerts, and damage cases in one place.
Rent tools to workers or external clients with automatic billing. Stripe payments built in — set rates per day, week, or project. Invoices generated automatically.
Available on web and mobile. Real-time sync across your entire team — from site supervisor to head office.
| Tool | Tool ID | Worker | Checked Out | Due Back | Status |
|---|---|---|---|---|---|
| Bosch Impact Driver | AAA000847 | Martin K. | Today, 07:45 | Today, 17:00 | Active |
| Hilti Hammer Drill | AAA001203 | Petra S. | Yesterday, 14:20 | Today, 12:00 | Overdue |
| Socket Ratchet Set | SET000041 | Jakub V. | Today, 08:10 | Tomorrow, 17:00 | Active |
| Makita Angle Grinder | AAA000612 | Tomas N. | 2 days ago | Yesterday | Damaged |
| DeWalt Circular Saw | AAA002891 | Anna B. | Today, 06:30 | Today, 16:00 | Active |
Whether you manage a construction site or an equipment rental fleet, ToolsTrax adapts to your workflow.
Every plan includes a 14-day free trial. No credit card required to start.
Perfect for small teams and single-site operations getting started with tool tracking.
For growing companies that need smart locker control, photo returns, and damage management.
For large organisations with complex workflows, multiple sites, and custom integration needs.
Subscribe using your preferred payment method. All plans include a 14-day free trial — no credit card needed to start.
We used to lose 3–4 tools a month on our biggest site. Since switching to ToolsTrax, we've had zero missing tools in 8 months. The QR scanning took the team two days to get used to — now they wouldn't go back.
The smart locker integration was the game-changer for us. Our night shift workers can now access tools without a supervisor present. Locker opens, tool checked out, everything logged. ROI in month one.
We run an equipment rental business and ToolsTrax basically replaced our whole billing system for tool rentals. Customers scan QR, Stripe charges automatically on return. Damage photos mean no more disputes. Brilliant.
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